Innovative Staffing Solutions in the UK's Event Services Industry

6 min read

In the fast-evolving landscape of event services, one challenge looms large: staffing. Amidst the seismic shifts brought on by the pandemic and Brexit, UK-based event services businesses are grappling with a particularly thorny issue – a chronic shortage of staff. But, in every challenge lies opportunity – an opening for innovation, especially in the realm of staff training.

Here are our top tips on staffing solutions. 

Understanding the Staffing Challenges

Acknowledging the scale of the staffing problem is the first step. A staggering 96% of outdoor event organisers in the UK report suffering from staff shortages, a predicament that has tangible repercussions – from diminished productivity to the heart-wrenching necessity of turning down business opportunities

Leveraging Technology for Efficiency

Incorporate technology to streamline operations, reduce manual workload, and improve efficiency. This could include using event management software for tasks like scheduling, client communications, and inventory tracking. Automation tools can also help in areas like registration, ticketing, and marketing. By automating routine tasks, existing staff can focus on more critical, hands-on aspects of event planning and execution.

The Power of Cross-Training

The concept of cross-training employees has evolved from a nice-to-have to an absolute necessity. In an era of lean teams, equipping your staff with skills across multiple roles is not just about covering gaps; it’s about enriching your team’s overall skillset. This approach fosters a more adaptable and competent workforce, ready to tackle a variety of challenges.

Prioritise Employee Well-being

In an industry known for its high-pressure environments, prioritising the well-being of your staff is crucial. Addressing issues like work-life balance, mental health support, and recognising employee efforts goes a long way in improving job satisfaction and retention. Happier employees are more productive and more likely to stay, which in turn helps alleviate the impact of staff shortages.

Cultivating a Culture of Continuous Learning

In an industry as dynamic as event services, instilling a culture that values continuous learningcan set your business apart. Encourage your team to seek out and engage in learning opportunities. This could include attending industry conferences, participating in online webinars, or enrolling in relevant courses. This approach keeps your team abreast of the latest industry trends and skills, enhancing both their personal growth and your business’s capability to deliver top-notch services.

Flexible Work Arrangements

Offer flexible work schedules to attract a broader range of employees, including those who might prefer part-time, freelance, or remote working opportunities. Flexible schedules can help in retaining staff who might need to balance other commitments, and it also opens up the pool to include people who might not be available for traditional full-time roles. This approach can particularly appeal to students, parents, or semi-retired professionals who have valuable skills to offer but require more adaptable working conditions.

Collaborate with Educational Institutions

Forging connections with local colleges and universities can be a strategic move for talent acquisition. These institutions are teeming with enthusiastic individuals eager for real-world experiences. Offering internships or part-time positions not only addresses immediate staffing needs but also helps in grooming future full-time employees who are already acclimatized to your company’s culture and processes.

Embrace Diversity and Inclusivity

Diversity in your workforce isn’t just a matter of compliance; it’s a strategic advantage. A diverse team brings a wealth of perspectives and ideas, essential in the creative and dynamic field of event services. Inclusivity in hiring practices not only broadens your talent pool but also fosters a more innovative and collaborative workplace culture. Just ensure you get your staff trained on diversity too. 

Flexibility in Training Saves time

Gone are the days of rigid, one-size-fits-all training regimes. The modern workforce demands flexibility – a need that’s even more pronounced in the face of staffing shortages. Embracing flexible training methods, such as online learning platforms or mobile-friendly educational resources, can be transformative. This approach empowers staff to learn at their own pace and on their terms, aligning training with personal and professional commitments.

Building Strong Vendor and Partner Networks

Develop strong relationships with vendors, freelancers, and partner companies. Having a reliable network can be a lifesaver in times of staff shortages. It allows for quick access to skilled professionals who can be brought in on a contract basis. Building these relationships means you have a pool of trusted, quality workers to call upon when needed, ensuring that the quality of your events remains high, even when your regular staffing levels are low.

Final Thoughts

Adapting to the changing landscape requires a proactive approach, embracing innovation in all aspects of your business, from training to operational management. The tips provided offer a comprehensive guide for UK-based event services businesses to thrive in these times, ensuring they are well-positioned to capitalize on opportunities as the industry evolves.

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